Human Capital Coordinator

To contribute as a member of the Human Capital team at Hotel Halifax and supporting an offsite hotel; Fairfield Inn & Suites by Marriott St. John’s, completing assigned projects and providing administrative support and exceptional service to our internal and external customers. The Human Capital Coordinator, reporting to the Human Capital Manager, will assist with the day to day management of the Human Resources department and will play a key role in nurturing the hotel’s performance driven culture with an objective to create 100% Guest & Associate Satisfaction.

Primary Responsibilities

1. Maintain all administrative processes and payroll processes for new hires, leaves of absence, terminations, position changes, promotions, etc through the entire associate life cycle within an organization
2. Ensure data integrity and management through effective data entry, report management and data analysis for various Human Resources projects
3. Provide document updates regarding associate files and ensuring records are accurately kept and maintained such as disciplines, semi-annual performance reviews, employment verifications, etc.
4. Assist in the coordination of HR events such as Town Halls, Long Service Awards, Birthdays, Champions in Action, and Recognition Events
5. Maintain associate training records using a Learning Management System and organize training certification and registrations.
6. Support the onboarding process and the Orientation of new associates by facilitating training sessions
7. Facilitate the monthly recruitment forecast process with department heads.
8. Coordinate and assist with the recruitment process by posting job openings, pre-screening resumes and completing background checks and sign on documents as required
9. Coordinate all aspects of the co-op program with local learning institutions and complete applications for subsidies.
10. Complete all documents for foreign worker programs such as AINP
11. Assist in organizing and administering the Sustainable Engagement Survey Process annually and monitor action plans throughout the year
12. Maintain communication boards and post communication on various platforms such as facebook
13. Purchase of supplies as needed.
14. Complete payroll and benefit administration duties including ensuring all Benefit Enrollment forms are completed and entered in a timely fashion.
15. Process invoices related to Human Resources and source new vendors as appropriate for services
16. Provide internal customers with appropriate resources and prompt follow-up to questions.
17. Participate in various HR projects such as succession planning, retention, etc.
18. Generate regular and customized HR report and provide HR data support per needs. Ensure survey data is compiled and available for strategic review.
19. Assist in labour relations by compiling meeting minutes, ensuring reminders are sent out and various reports are completed for the union in a timely fashion
20. Participate in health and safety initiatives and projects regarding physical safety and psychological safety in the workplace
21. Comply with Employment Standards and the Collective agreement as appropriate and advise associates and department heads accordingly
22. Other related duties as assigned.

Skills, Knowledge and Abilities:

• Must be approachable, caring and considerate always maintaining confidentiality.
• Organized, with a high attention to detail.
• Ability to manage multiple tasks and priorities effectively.
• Excellent written and verbal skills.
• Ability to learn new systems and to work with a learning management system and a payroll system

Working Conditions

• Normal office working conditions
• Must be flexible to periodically work varied shifts to meet the needs of the associates

Experience, Training and Education

• Education in Human Resources or business administration.
• 1 to 2 years’ experience in human resources.
• Proficiency in MS Office applications.